Bookkeeping, Financial Administration & Business Support

Taking care of the details, so you can focus on what matters.

We provide professional bookkeeping, financial administration and tailored support to businesses and private clients.

Based in Abingdon, Oxfordshire, and supporting clients across the UK, we offer a flexible, personal approach to managing the financial and administrative responsibilities that take up your valuable time.

From everyday bookkeeping, payroll and financial management to business operations and private client administration, we work alongside you to keep everything organised, running smoothly and under control.

Whether you need ongoing monthly support or assistance with a specific project, we are a trusted partner for private individuals and businesses, providing reliable, practical support tailored to your needs.

Hands planning work beside a laptop and a paper planner

Services

Bookkeeping, finance operations and private-client administration for businesses, individuals and families.

Bookkeeping & Finance

Keeping the books current, accurate and ready for you and your accountant.

Day-to-day bookkeeping

Recording income, supplier bills and expenses, including foreign-currency invoices and bank accounts, so the sterling records stay current and match the source documents.

Examples. Coding sales and purchases, checking invoice details, filing receipts, and the exchange rates used in the software.
Bank and credit card reconciliations

Matching bank and card statements to the books, and following up anything that does not agree.

Examples. Weekly or monthly reconciliations, missing entries, and old items that have not been matched.
Sales invoicing and credit control

Raising and sending invoices so customers are billed clearly, and following up unpaid ones in a polite, steady way.

Examples. Invoices from agreed rates and purchase-order numbers, reminder emails, an agreed call schedule, and a simple list of aged debts.
Supplier payments

Preparing supplier payments for your approval, and keeping a record of what has been paid.

Examples. Payment runs, checking bank details before a new payee is used, and matching payments to bills.
VAT, payroll, pensions and CIS

Preparing VAT figures from the records and filing the return where that is part of the work, keeping payroll and workplace pensions in order alongside the payroll provider, and gathering Construction Industry Scheme records for your accountant to file.

Examples. VAT code checks and return reviews, hours and starter or leaver changes, payslip and pension checks, and subcontractor deduction statements.
Reporting, year-end and accounts clean-up

Cashflow and management reports, a year-end pack your accountant can use, and bringing a messy set of books, including Xero, back into order.

Examples. Profit and loss summaries, budget comparisons, a cashflow sheet with upcoming tax and payroll dates, year-end schedules, and a check of old unreconciled items and account codes.

Outsourced Finance Support

A practical extra pair of hands for the finance tasks that keep the business moving.

Accounts payable and receivable management

Looking after the money the business owes, and the money it is owed.

Examples. Supplier bills, customer statements, and a regular view of what is overdue.
Contractor payment administration

Keeping contractor invoices, approvals and payment records in one place.

Examples. Checking invoices against agreed terms, preparing payments for approval, and storing the paperwork.
Finance department support

Cover for the routine finance tasks when there is no in-house team, or when the team needs extra help.

Examples. Inbox triage, payment preparation, filing, and a tidy pack for your accountant.
Property and service charge administration

Help with the paperwork and payments around a property or a service charge.

Examples. Collecting invoices, tracking service-charge demands, and a record of what has been paid.
Financial process and controls review

A practical look at how money and records move through the business, and where a simple control would help.

Examples. Who can approve a payment, how receipts are kept, and a short list of changes to consider.
Company secretarial administration

Administrative support around company records. This is not legal advice, and it does not replace a company secretary.

Examples. Filing dates, information for confirmation statements, and liaison with your accountant or solicitor.

Business Operations & Systems

Clearer processes, tidy records and the tools that make day-to-day work easier.

Business process improvements

Making a repeated task simpler, so less falls through the gaps.

Examples. Mapping who does what, removing a double entry, and a short checklist.
Xero, QuickBooks and Sage setup and support

Help setting up the bookkeeping software and keeping it usable day to day.

Examples. Chart of accounts, bank feeds, user access, and where the everyday tasks live.
Spreadsheet creation and reporting

Spreadsheets that track the numbers the software does not show on its own.

Examples. Cashflow trackers, job cost sheets, and a monthly reporting workbook.
Document management and organisation

A clear place for invoices, contracts and working papers, with names that still make sense later.

Examples. Folder structures, naming rules, and a tidy archive of the current year.
Workflow and task management

A simple way to see what is due, who is doing it, and what is waiting.

Examples. A shared task list, reminders for regular jobs, and a handover note when work moves between people.
Software, automation and AI tools

Connecting the tools you already use so the same information is not typed twice, and practical help with AI for drafting, sorting and routine admin. A person still checks the result.

Examples. Invoice imports, bank-feed checks, a small automation for a repeated step, a first draft of an email, and a short guide for the tools you choose.

Private Client Support

Personal, practical and confidential support with life’s financial and administrative responsibilities.

Personal financial administration

Help keeping personal money admin in order. Payments are made only when you have authorised them.

Examples. Organising bank statements, financial records, account information and authorised payments.
Tax administration support

The accountant or tax adviser prepares and files the return. This support gathers and chases the paperwork.

Examples. Gathering documents for UK and overseas tax returns, liaising with accountants and tracking information requests.
Correspondence and professional liaison

A dedicated point of contact for letters, emails and the advisers around you, so you are not the person passing messages between them.

Examples. Drafting a reply for you to approve, handling forms and queries, and coordinating with solicitors, accountants and financial advisers.
Document organisation

A clear file of the papers you and your advisers need to find again.

Examples. Maintaining secure, organised records of important personal and financial documents.
Personal administration

The everyday admin that sits around the financial work.

Examples. Helping with online accounts, applications, appointments and practical tasks.
In-person and ongoing support

Help with the tasks that are better done in the room, with the same person staying on the work so you do not have to explain it again.

Examples. Home visits, attending meetings, helping complete paperwork, and tracking deadlines and outstanding tasks.

Next steps

If you want the financial side of the business looked after, from the books through to the records your accountant relies on, the next steps are straightforward.

With that picture of the financial work, it is a good time to speak with Think Admin. Joanne meets every new and prospective client face to face, or by phone or video.

Together you can look at the books, the software and the reporting you need. She can then set out the monthly support, so the scope is clear before any work begins.

If you decide to go ahead, Think Admin works as part of the finance side of the business, alongside you and your accountant. Client confidentiality is of paramount importance, and at the point of handover Think Admin stores client and financial information safely and securely.

Testimonials

“Jo Reeve provides a friendly, reliable bookkeeping service. Jo is professional,organised and helpful making bookkeeping feel straightforward . I would happily recommend Jo to anyone looking for dependable support.”

— Mike Harris [Stonemasons]

“Jo does our Month End very promptly and efficiently.”

— Ed Walker [Building Supply Company]

“Jo has a constant over the years, a solid partner always delivering a great service despite my often chaotic work habits and last-minute surges.”

— Mark Ward [Management Consultant]

“Jo has provided outstanding support to our business, she is very meticulous within her duty and has proven to be a true asset to have on board.”

— Carl Boswell [Funeral Director]

“It is a pleasure to work with Jo and she has made big difference to a number of areas including cash flow, payments and collections of unpaid invoices. Jo is far more than a VA and does so much more! I highly recommend Jo and I know she will be a huge asset to whoever engages her services.”

— David Greenaway [Business Consultant]

“Jo is an amazing person and remains an amazing asset to our team. Jo has provided outstanding support for our admin requirements, overseeing payroll, HR issues, contracts and acting as project management support. She is organised, honest and unbelievably diligent. I could not recommend her highly enough.”

— Zeeshan Akhtar [Specialist Surgeon]

“Joanne has been a wonderful asset for our health tech start up company. She entered the business at an early stage in it’s development and played a vital role in moving it forward. She showed great commitment and impressive resourcefulness, picking up a wide range of tasks necessary to keep the business going. I would wholeheartedly recommend Jo to any company looking for a talented and hard working administrative assistant.”

— Anthony Malloy [Doctor]

“Jo has been a really useful support to our business over the last few months. Her organisational skills together with a keen eye for detail have been invaluable for some mission-critical tasks that she has completed for us. Her communication has also always been clear and swift. I wouldn’t hesitate recommending Jo for any administrative duties.”

— Rich Stevens [Web developer]